The Programs team will take the responsibility of assisting the Event Manager in ensuring event preparations are completed in a timely manner and with the quality required
· Reports to àEvent Manager àDirector of programs
· Has interdependencies with other programs team members
· Must be a member in good standing in the CWCC PMI.
At least 5 business days prior to the event date:
Ø Communicate with the Event Manager or Director to discuss the details of the event including speaker requirements, handouts and equipments
Ø Communicate with registration to update attendees number and get final list
Ø Help prepare and print materials: Name tags ,handouts, attendees list, speaker introduction and announcements
Arrive at the event at least 30 minutes prior to the start:
Ø Set up audio-visual equipment
Ø Assist with registration (name tags-handouts..)and various administrative duties as directed by the Event Manager
Ø Be present for the entire duration of the event to ensure adherence to ALL of the guidelines
Ø Work closely with the members attending events by answering questions and monitoring services provided.
Ø Monitoring and seek assistance from venue management when confronted with difficult situations
Within 5 business days after the event work with the event manager on a summary report of event-related control, and risk or issues, attendance and members feedback
· 4 hours per event
· 2 hours portfolio meeting
· 2 hours pre- event programs work
CONSEQUENCE OF ERROR/IMPACT OF DECISIONS
· Will result in low quality service provided to members and will waste the hard work and efforts of the rest of the team.
· Event Manager
· Director of programs
· None
· Strong organizational, and communication skills.
· Energetic, enjoys challenges and can handle multi functional tasks in busy environments.
· Highly motivated team player who is committed to a positive team environment
· Reliable and committed to the Chapter
· Committed contribution (in both time and quality)
The Programs team will take the responsibility of assisting the Event Manager in ensuring event preparations are completed in a timely manner and with the quality required
· Reports to àEvent Manager àDirector of programs
· Has interdependencies with other programs team members
· Must be a member in good standing in the CWCC PMI.
At least 5 business days prior to the event date:
Ø Communicate with the Event Manager or Director to discuss the details of the event including speaker requirements, handouts and equipments
Ø Communicate with registration to update attendees number and get final list
Ø Help prepare and print materials: Name tags ,handouts, attendees list, speaker introduction and announcements
Arrive at the event at least 30 minutes prior to the start:
Ø Set up audio-visual equipment
Ø Assist with registration (name tags-handouts..)and various administrative duties as directed by the Event Manager
Ø Be present for the entire duration of the event to ensure adherence to ALL of the guidelines
Ø Work closely with the members attending events by answering questions and monitoring services provided.
Ø Monitoring and seek assistance from venue management when confronted with difficult situations
Within 5 business days after the event work with the event manager on a summary report of event-related control, and risk or issues, attendance and members feedback
· 4 hours per event
· 2 hours portfolio meeting
· 2 hours pre- event programs work
CONSEQUENCE OF ERROR/IMPACT OF DECISIONS
· Will result in low quality service provided to members and will waste the hard work and efforts of the rest of the team.
· Event Manager
· Director of programs
· None
· Strong organizational, and communication skills.
· Energetic, enjoys challenges and can handle multi functional tasks in busy environments.
· Highly motivated team player who is committed to a positive team environment
· Reliable and committed to the Chapter
· Committed contribution (in both time and quality)