A. Policy Statement:

This policy has been generated to document the process of creating a Committee and

further define the relationship between the Board of Directors and Committees (and /

or Chapter Task Forces). Its objective is to provide guidelines and expand on existing

Chapter related Bylaws, such that:

1. There is more clarity in areas where questions have arisen

2. There is a more consistent approach to the process from year to year

The process of Committee formation, chartering, reporting, control and termination is

more clearly defined and issues arising throughout these processes can be resolved in a

consistent manor.

This Policy refers to Committees and Task Forces appointed by the BoD. Committees

can also be appointed and managed by members via a special resolution.

This policy is not meant to restrict or reduce member rights in any fashion but rather

further interpret points in the Constitution and Bylaws such that member rights are

preserved and the best interests of the Chapter are served.

A Charter shall be generated and the membership notified, of the Committee and its

Charter prior to the appointment of the Committee.

After notification, to the members of the proposed committee, and not sooner than 10

working days, the Board may ratify the Charter and appoint a Chair, after addressing

any member concerns.

The Charter will be placed on the Chapter Website and remain available to the

members for as long as the Committee remains in place. Subsequent to the Committee

being dissolved, the Charter shall be placed in the "Archive" section of the web site.

The Charter must meet the Bylaw requirements.

The Charter should also contain a duration that the Committee is expected to remain

in operation for.

The website should also contain the following relevant information and the date when

this information was last updated, modified or added to:

1. The Committee Chair and members, their Bio’s and contact info.

2. The date that Committee members were appointed.

3. The date and times of Committee Meetings.

4. The minutes reviewed by the Board.

5. Other relevant information as deemed necessary by the Committee and approved

by the Board.

Committee Chair

The Chair of the Committee will be a chapter member and shall be appointed by the

President. The Chair will:

1. Call and preside over all meetings.

2. Direct the activities of the committee members.

3. Be solely responsible to the President and the BoD.

4. Be the single point of contact with the Board and its President.

5. Ensure that meeting notification and agenda’s are provided to the committee and

the BoD, prior to all Committee meetings.

6. Ensure that Committee Meeting Minutes are generated, reviewed and approved by

the Committee prior to being forwarded to the BoD and within 5 working days of the

meeting.

Committee Members

All members of the Committee must be Chapter members in good standing and this is

to be confirmed by the VP Membership once the Committee has been identified.

Exceptions to this may occur but must be approved by the BoD.

Committee Members

1. All Committee members must be approved the BoD.

2. All Committee members will take direction from and report to the Committee

Chair.

3. Directors who are Committee members will act and behave as any other

Committee member and command no special attention or consideration.

4. All Committee Members will submit a ‘bio’ for distribution to members and

placement on the Chapter Website.

5. Committee members will review, agree to and abide by all PMI, Chapter and BoD

guides for professional conduct and ethical behavior.

BoD means the Board of Directors.

The Current BoD is responsible for the Committee.

To other policies - None.

To the Constitution and Bylaws (See below)

Section 4 Directors and Officers

4.13 Committees

None.

None applicable.

J. Policy approval authority:

The Board of Directors, after review and comment by the membership.